Special appointment sessions (also referred to as temporary sessions) are practitioner-specific sessions, indicating the practitioner's availability for different sessions over a range of dates. Special sessions override standard sessions for the practitioner in question.

To Setup Special Sessions:

1.      Open the Appointment module by either;

o      Clicking

o      Selecting Waiting Room > Appointment Book.

 

2.      If you have multiple Appointment Books in use, select the Appointment Book you wish to use via the associated drop-down list.

3.      Select Setup > Availability > Special Sessions. The Scheduling Temporary Sessions window appears.

 

4.      From the Practitioner drop-down list select the practitioner you wish to create a temporary session plan for.

5.      Select a date range for the temporary session.

6.      Enter starting times and finishing times for each session via the associated text boxes. You can use the > buttons to shift forward and backward in half-hour increments.

7.      (Optional) Tick the Other Location check box to indicate that for a given session, appointments will be consulted at a site other than the normal Practice. This option can be used to show when a practitioner is available to conduct home visits, for example.

8.      When you have completed your session times, click Save to confirm your settings.

9.      Click to close the Scheduling Temporary Sessions window.